Career Advice » Cover Letter (email)

Job application by email or a web page

If you apply for a job position by email or on an employeer's site, you need a cover letter.

Applying for an advertised vacancy

Structure your Cover Letter according to the four-paragraph rule:

  1. State the source of the job ad: website/publication, job title, reference number, date (for publications).
  2. Pitch why you are the right person for the job: state your strengths, experience, education that make you suitable for this position.
  3. Show your interest in the job: Why this kind of job excites you? Why do you like the Company?
  4. Look forward to an interview. (If you are not available for an interview at some dates mention it here).

Tip: Try to address your cover letter to an individual. Open with “Dear Sir/Madam” if, and only if, you cannot obtain the name of the recipient.

Applying for an advertised vacancy by email

The objective states the job position you are looking for. It is often difficult to decide how broad or narrow your career objective should be. Look at the following example:

Email Cover Letter Example

From: (your email address as stated in your Resume)

To: (the email address stated in the job ad)

Attachments: (your resume!)

Subject: Job application: ABA-1230 (Executive Banking Assistant)

Dear Mr. Jones,

In response to vacancy ABA-1230 (Executive Banking Assistant) advertised on ABC jobs, I attach my Resume for your consideration.

I am excited by the prospect of making a considerable contribution to the growth of the Bank’s operation in New York. Applying my organizational, communication and office management skills to a new office of an established organization is an opportunity I want to pursue.

I am currently leading a small team that offers Executive-level administrative assistance at East Bank, New York. We provide secretarial support to a number of commercial banking executives including calendar management, expense management and reporting, meeting preparation and coordination. With ten years’ experience (all in New York) as an administrative assistance at leading Financial organizations, I can provide local advice and have developed an extensive business network that may be useful to a new banking operation. I am fluent in both spoken and written French. For these reasons, I am confident that I am the ideal candidate for the job.

Thank you for your consideration. I look forward to meeting you. Should you require any further information, please do not hesitate to contact me.


Mary Donovan

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